Accounting Services:

• File monthly bank statements and efficiently upload payments in the online banking system. 

• Demonstrate hands-on experience with bookkeeping, ensuring accurate data maintenance in the bookkeeping software. 

• Prepare comprehensive financial reports, including expenses and variance reports.

• Submit reports to the Senior Management Team and provide additional support in compiling expenses across all departments as required. 

• Check expenses for financial accuracy and ensure proper coding of expenses in accordance with relevant systems and procedures.

• Ensure budgets are up-to-date, accurate, and accessible to all relevant managers. 

• Flag any concerns regarding budgets to the appropriate managers.

• Support the Team Lead in the annual budgeting process. 

• Conduct periodic analyses of accounts, tracking income and expenditure in alignment with the approved annual budget.

• Process and file withholding statements.

• Ensure timely submission to the government treasury. 

• Assist in curating responses to donors related to grant agreements, budgets, and spending. 

• Participate in planning and coordinating financial and programmatic activities in accordance with donors' guidelines. 

• Preparation of Payrolls and calculating the allowances, income tax etc.

• Assist in reviewing donor awards, memorandum of understanding, sub-agreements, contracts, and donor request letters. 

• Support internal and external audit  

Administration 

• Reservation of venues/hotels to organize project meetings, workshops, and conferences. Negotiate with hotels to provide low corporate rates for Forum. 

• Arranging travel & logistics for staff and consultants. This includes flight reservation and lodging at selected hotels.

• Ensure and to provide proper upkeep and maintenance of office premises. 

• Ensure office car and motorcycle maintenance and checking car logbook to ensure transparency in line with Forum policies & procedures. 

• Prepares office administrative contracts and related documents in accordance with Forum standard contracting process. 

• Coordinate with local vendors and service providers in relation to Forum office administration. 

• Coordinate with local IT support service provider for hardware procurement, local software installation, computer maintenance in case of trouble shooting etc. 

• Manage office fixed assets and inventories. 

• Coordinate with program team to respond queries raised by vendors and service providers. 

• Support to project staff and consultants from time to time. 

• Backstopping administrative and operations on a day-to-day basis.

• Maintains office administrative contacts database

The Ideal Candidate 

He/She will be a responsible, proactive problem-solver who should possess a strong background in finance, exceptional attention to detail, and a commitment to the organization's mission. We’re looking for someone who will be excited to support our programmatic activity and take the initiative to further our goals. S/he will have the following qualifications and competencies: 

•  A seasoned professional with 4-6 years of hands-on experience in managing non-profit finance. 

• Holds a Bachelor’s degree in Accounting/Finance or possesses ACCA and/or related comparable certifications. 

• Proficient in utilizing various accounting software packages, with a particular emphasis on experience with QuickBooks. 

• Highly developed organizational, liaison, and communication skills to effectively collaborate within the organization and with external stakeholders. 

• Experience working with Private limited firm is preferred, 

• Familiarity with budgetary and operational best practices and regulations.